Executive Assistant

Executive Assistant (Full-Time) — Impact Church Metro Detroit

Location: 22104 Novi Road, Novi, MI, USA (in person)

Department: Executive Office; Reports To: Pastor David John

Employment: Full-time, 40 hours per week; five-day in-person workweek; occasional evenings and weekends required

Salary: $40,000 to $46,000 per year

Benefits: Health benefits; paid vacation and paid sick time / paid time off

How to apply: email contact@impactdet.com

Position Summary: The Executive Assistant provides proactive administrative support to the Lead Pastor and Executive Office. Working within established priorities and delegated authority, this person maintains visibility into commitments, deadlines, meetings, and follow-up; anticipates administrative needs; reminds the Pastor and other responsible parties of next actions; and moves routine work forward without waiting for step-by-step direction. The role protects the Pastor's time and helps ensure that decisions and commitments are translated into timely action. Role boundary: This is an administrative position, not a ministerial position. The Executive Assistant does not make pastoral, doctrinal, counseling, personnel, or financial decisions beyond specifically delegated authority.

Essential Duties and Responsibilities

Workload management: manages responsibilities within the full-time schedule, identifies capacity conflicts early, and asks the Lead Pastor to confirm priorities when needed.

Priority Management and Follow Through: Review the Lead Pastor's calendar, commitments, deadlines, and pending decisions each workday; meet regularly with the Lead Pastor to confirm priorities; maintain a reliable system for commitments, deadlines, delegated items, and pending decisions; identify approaching deadlines, unresolved items, scheduling conflicts, and stalled work and provide timely reminders; translate the Lead Pastor's decisions into clear administrative actions and track items through completion; anticipate recurring weekly, monthly, and seasonal administrative needs.

Calendar, Meetings and Communication: Manage the Lead Pastor's calendar; support meetings and church events by coordinating administrative details; monitor general office mail, email, and voicemail; draft routine correspondence on behalf of the Lead Pastor when authorized; maintain the churchwide calendar of events.

Executive Office Administration: Complete weekly processing of Seed Team envelopes, forms, and reports in the church management software, currently Realm by ACS Technologies; receive purchasing requests, verify information, obtain pastoral approval, and execute approved purchases; conduct research and communicate with vendors; order and maintain office and Dream Team supplies; organize Executive Office files and records; coordinate administrative projects; identify opportunities to improve Executive Office systems.

Delegated Authority and Accountability: Act independently on routine administrative matters within delegated authority; communicate on behalf of the Lead Pastor only when authorized; escalate matters requiring pastoral judgment; own administrative follow-through on assigned work.

Volunteer Coordination: Recruit, organize, and oversee Dream Team volunteers for special office projects such as mass mailings and data-entry projects.

Qualifications: Must be a professing Christian who sincerely affirms Impact Church's religious beliefs and agrees to conduct their life and work consistently with the church's beliefs and the core values and standards as stated in the Impact Church Living Document. Intimate knowledge of church culture and ministry. Bachelor's degree or equivalent administrative experience preferred. Excellent written and verbal command of the English language. Exceptional computer proficiency and a demonstrated ability to learn new technology quickly; comfort using church management software, digital calendars, email, word processing, spreadsheet formulas, and routine calculations.

Core Competencies and Work Habits: Self-starter; strong planning, organization, coordination, research, and follow-through skills; sound judgment about urgency, priorities, confidentiality; ability to maintain an accurate task and reminder system; clear, respectful communication; discretion with sensitive information; accurate records and flexibility.

Physical Demands: Sitting, bending, twisting, reaching, and lifting less than 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Impact Church: Impact Church Metro Detroit exists to lead people to know God, find freedom, discover purpose, and make a difference. We are a growing, life-giving church passionate about authentic worship, biblical teaching, community, and reaching people far from God.