Job Summary: The Executive Director (ED) is responsible for the overall planning, organizing, and management of Pine Trail Camp. The ED will partner with the New Life Community Church locations, and other non-New Life churches, schools, and organizations
in providing an outstanding experience to all campers, parents, and guests who interact at the camp site. The ED is responsible for recruitment, hiring, development, and management of the staff, counselors, and other temporary or full-time workers and volunteers.
The overall direction will be based on the New Life mission and vision and the ED will oversee and be responsible for all aspects of the camp including its budget.
- Manage and direct the staff in providing a fun, safe, and rich Christian experience for all attendees.
- Set the spiritual tone for that camp as a vehicle to transform staff, volunteers, and campers into fully committed followers of Christ.
- Manage the day-to-day activities of the camp.
- Responsible for the recruitment, training and leading of all full time, part time, and temporary staff members, counselors, and volunteers.
- Lead the on-going exploration, innovation, and development of new program initiatives to keep the camp programs fresh and cutting edge for both the full-time and part-time programs.
- Develop and manage reservations and attendance to shoulder seasons to leverage the strengths of the camp and to appeal to needs in the local constituency and attendees of the camp. Manage the overall camp reservation calendar.
- Manage the camp in full compliance with State licensing requirements, Provincial Camping Standards, and all other relevant and applicable health and safety requirements. Identify, assess, and manage the camp’s operational risk and reduce it by implementing
CAMP BUDGETING/FINANCIAL MANAGEMENT
- Develop, administer, and operate the camp’s expense budget, within budgetary guidelines, to contribute to cost-effective operation of the organization and consider ways to be more efficient. Manage the camp to be financially self-funded.
- Investigate and make recommendations for major camp expenditures.
- Track and collect funds from attendees.
- Negotiate effectively and make purchases for proper operation and use of the camp within budgetary guidelines.
- Establish a reserve fund for emergencies and major repairs.
- Initiate and engage in a variety of marketing, speaking, fundraising and networking activities with the purpose to fund and fill the camp, both in the summer camp season, and in the shoulder season of education/retreat business. The goal is to ensure the
on-going viability and future growth of the camp ministry.
- Promote ministries of the camp to campers, families and local/supporting churches.
- Build relationships with key leaders within local churches, businesses, individuals, and school boards to meet the community needs while filling up the camp reservation schedule.
- Develop and execute marketing and communications programs to insure the full utilization of the camp facilities.
- Oversee development of all publications (stationary, brochures, newsletters) in support of camp activities.
- Maintain and update the camp data base for utilization in direct mail, web, social media, campaigns and fund-raising efforts.
- Oversee the development and management of the camp’s web site, online registration, and social media sites.
- Proactively build relationships with existing and new donors to ensure the on-going financial viability and sustainability of the camp ministry.
- Develop and monitor performance objectives for the camp.
- Prepare weekly and monthly reports regarding reservations, solicitations and financial activities.
- Manage assigned projects to ensure they are carried out effectively.
- Manage the overall safety record and outcome of the camp.
- Establish an Advisory Board of Directors to assist with support and direction of the camp.
- Provide care and oversight of the church that is leasing the facility on Sundays at the camp.
- Be the proper New Life representative for the Saugatuck area businesses and churches.
- Act as liaison and front face to campers, parents, local community, churches, and New Life members/pastors.
- Perform other related duties as assigned by management team.
- Must be in full agreement with New Life Community Church’s statement of faith, mission, vision, and values. Must have a saving knowledge of Jesus Christ as Lord and Savior.
- Lives a life reflective of a full-devoted follow of Christ and will be a New Life Community Church representative.
- Must be a member of New Life Community Church and its senior staff.
- Previous church ministry experience required.
- Bachelor’s Degree in Arts, business or related field.
- 5-10 years of experience in managing and being involved in camps and their operations.
- Ability to effectively communicate and listen to others; a spirit of joy and helpfulness including patience and tact.
- Self- initiator, responsible, flexible, problem-solver, team player, high energy.
- Exercises mature and independent judgment and maintains confidentiality.
- Attention to detail and accuracy required.
- Must be reliable and dependable; ability to work flexible hours and to be on-call.
- Able to manage multiple tasks and functions at a time.
- Experience with management of staff and volunteers.
- Prior management reporting experience. Must provide detailed reports and follow up on open issues and summaries status and activities of the camp
- Be proficient in guiding, interacting, and addressing users either in person or remotely in a professional manner.
- Must support and interact with multiple sites both in person and remotely.
- Requires close to 10% travel time to different sites around Chicagoland, western Michigan and northern Indiana.
- May need to work during non-normal workday hours.
- Experience negotiating with contractors and vendors for camp needs.
- Ability to solicit and schedule camp attendees.