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Authentic Life Church

Church Administrator

Authentic Life Church
Philadelphia, Pennsylvania, United States

Date Posted: 11/28/2017
Categories: Church Staff
Denominations: Non-Denominational
Church Size: 101 to 150
Job Type: Part-Time

Job Description:


Church Administrator



Position Summary


The Church Administrator is responsible for organizing information, managing team logistics, communicating information relating to the church calendar and building usage, and keeping day-to-day operations organized and clear. This position primarily reports to the Lead Pastor.


Office Responsibilities  

  • Facilitate church communication networks: bulletins, phones, etc.
  • Manage the flow of supplies.
  • Facilitate and schedule building usage in conjunction with staff.
  • Maintain and communicate the master church calendar.
  • Update the Welcome Table and alert appropriate ministry leaders and volunteers of changes.


Staff , Leaders and Volunteer Responsibilities  

  • Direct administrative support for the Lead Pastors.
  • Oversee the church database and its use.
  • Play a vital role in leaders meetings. Communicate information pertaining to the church calendar, building usage, and other relevant information.
  • Alert staff, operations and team leaders about what is needed and when in order for the organization to run smoothly.
  • Provide monthly summaries from team leaders to the Lead Pastor.
  • Develop and oversee the office budget, and manage office resources to support staff projects.
  • Work with the Worship Team Leader to coordinate the necessary resources for Sunday worship.
  • Coordinate and participate in staff and leadership retreats, strategic plan and assimilation process.
  • Hold staff and team leaders accountable for their budget spending and time usage.
  • Work with the Lead Pastor to create, manage, and maintain all church policy handbooks. These handbooks will contain all appropriate policies and guidelines and will be made easily available to all staff and Team Leaders.



  • 2-5 years administrative experience.
  • Bachelor’s degree.
  • Have a real relationship with Jesus Christ and is to be actively seeking a deeper relationship with Him. This belief should be lived out in such a way that it is obvious and real to those in leadership, to the church, and to all visitors.
  • Must be a team player.
  • Recognize that working with a team is essential to successful ministry. Work closely with pastors, staff members and leaders, and maintain a team of leaders and volunteers made up of team players.
  • Be disciplined and diligent with his/her time, keeping a balance between home and work. Obviously there are exceptions in a work week. However, one’s family should not be sacrificed for the sake of the ministry.
  • Spend time throughout the year developing personal skills in ministry and character, also  sharpening his/her knowledge and understanding in ministering to people while fulfilling his/her role as Church Administrator.
  • Professional review and development should occur through honest and ongoing feedback. Deliberate and meaningful conversations are expected with the Lead Pastor on at least a monthly basis. An annual evaluation of the Church Administrator will occur through the Lead Pastor, in conjunction with the Board of Directors and Team Leaders.


References upon request.