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St. John Lutheran Church

Accounting & Business Administrator

St. John Lutheran Church
Mansfield, Texas, United States

Date Posted: 11/19/2017
Categories: Business/Administration
Denominations: Lutheran
Church Size: 501 to 750
Job Type: Part-Time

Job Description:

Job Type: Part-Time 25-30 hours per week with Flex Schedule

Compensation Evaluation Based on Level of Skills and Years of Experience anticipated hourly rate $25/hour

Reports to Senior Pastor

General Purpose of the of Accounting & Business Administrator:
To support the church and preschool staff in carrying out the responsibilities for the finance, accounting and general business functions. The Accounting & Business Administrator is the primary person responsible for the day to day administration of bookkeeping, financial policies administration, information management, and human resource functions.

Primary Duties and Responsibilities
1. Bookkeeping, the Accounting & Business Administrator will perform weekly bookkeeping in accordance with St. John Lutheran Church financial policies for the church and preschool.
a. Perform all accounts payable functions, maintaining the purchase order processing system
b. Process accounts payable paperwork at completion of the check run
c. Manage staff credit card application, charges, monthly reconciliation, recording expenses
d. Prepare and maintain records as needed for church/preschool administration
e. Manage the preschool tuition process-application, charges and monthly reconciliation, recording of transactions.
f. Perform all account receivable functions – ACH for Giving, Tuition, Special Event Funds
g. Perform administration of payroll and contract labor compensation
h. Create & distribute reports on financial activitiesmonthly or as requested
i. Enter all donations into the church management system and provide quarterly records to members
j. Sales tax and financial transactions for gift shop and all other taxable ministries
k. Management of the designated fund accounts and transactions
l. Monthly bank reconciliation
m. Lead role in recording and development of the annual budget, providing ministry leaders with guidance of historical expenditures along with analysis of future budgetary recommendations.
n. Maintain the fixed asset and associated depreciation schedules on the software system; provide monthly detail to the staff of transactions to ensure proper recording of new purchases and disposal of assets. Audit of assets for accuracy and support of audit reviews


2. Document Financial Policies in coordination with the financial management team
a. Oversee/train counting team and administration of procedures of giving transactions
b. Development and analysis of budget for church/preschool/ministries/designated funds
c. Work with BOD, specifically with the Treasurer for practices, procedures and compliance
d. Support, record and process the financial activities of auxiliary ministries

3. Information Management the Accounting & Business Administrator will:
a. Ensure completeness and accuracy of the data contained in the church management system-computer/network for security and integrity of data and user rights
b. Add new members and maintain congregant information as necessary recording giving
c. Provide ministry status reports to staff, elders and board as needed
d. Contract reviews, negotiations and recommendations for office equipment, insurance and facilities needs
e. Semi-monthly cost variance analysis and budgetary updates with compliance reporting


4. Human Resources (HR) Administration the Accounting & Business Administrator:
a. Ensure maintenance of accurate HR records for full employment cycle-system set ups
b. Provide oversight and management of the personnel evaluation process and corresponding tool/system
c. Manage the employee benefits process in accordance with the personnel policies and procedures. Provide annual and onboarding communications, presentation and education of benefits, policies/procedures, insurance, time and attendance etc.. Be the lead resource for all employees for FMLA, retirement, workers comp, unemployment and all other benefits;providing guidance and support through these processes as needed.
d. Background/screening process administration for employees, volunteers, contractors
e. Liaison with payroll service provider to insure required tax filings are completed, payroll accuracy for employees is properly administrated, 1099 contract labor filings
f. Tracking of time and attendance for a labor hours-employees and contract labor
g. Recruit, train and coordinate volunteers to support position as needed



Skills and Abilities:
1. 2+ years bookkeeping experience in a non-profit setting preferred
2. A Bachelor’s degree in accounting, or a Bachelor’s degree in business with emphasis in accounting is preferred
3. Proficiency with Microsoft Office and other basic computer skills
4. Experience working with database management systems
5. Comfortable learning new technology-Quick Books, Seraphim, Vanco, Sandbox
6. Working knowledge of business office principles and practices
7. Working knowledge of human resource administration
8. Ability to define problems, collect data, establish facts, draw valid conclusions and present
9. Must have strong, effective communication skills for presentation of information across all levels of staff, BOD and congregational members
10. Analytical skills and professional negotiation skill for contractual reviews


Required Personal Characteristics:
1. Committed Christian dedicated to serving in the Body of Christ
2. Strong interpersonal skills; must exhibit a polished and professional demeanor
3. Strong administrative and organizational skills and possess the ability to prioritize
4. Strong attention to detail
5. History of working effectively with diverse group of people
6. Basic working knowledge of the Bible with demonstrated lifestyle that is consistent with its teachings
7. Must have excellent work habits, including a willingness to work the hours necessary to get the job completed meeting all deadlines
8. Must be self-motivated and have ability to work without direct supervision
9. Strong planning and time management skills
10. Strong phone decorum and written communication skills
11. Good relational (people) skills
12. Must be able to handle confidential information with the highest degree of integrity


Physical Requirements:All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sitting; standing; walking or moving throughout facility; driving (and valid driver’s license); talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting ;reaching, kneeling, pushing, pulling, lifting up to 25 lbs.
Minimal safety hazards; general office working conditions