Executive Director of Operations

(Finance, Personnel & Facilities)

Reports To: Executive Pastor / Senior Pastor

FLSA Status: Full-Time, Exempt

Position Summary

The Executive Director of Admin serves a vital ministry role by stewarding the church’s resources, supporting its staff, and caring for its physical spaces. This individual helps create an environment where ministry can flourish by ensuring financial integrity, fostering a healthy staff culture, and maintaining welcoming and functional facilities. This role partners closely with church leadership to advance the mission and vision of the church through faithful, wise, and Spirit-led administration.

1. Financial Stewardship

· Faithfully oversee all financial operations of the church with integrity, transparency, and accountability

· Oversee accounts payable (AP) process.

· Oversee the accurate recording and posting of tithes and contributions as an act of stewardship and trust

· Monitor ministry budgets and expense lines, helping leaders steward their resources well

· Develop and maintain financial policies and procedures that reflect biblical stewardship principles

· Review monthly financial reports, including profit and loss statements, to inform leadership decisions

· Lead the annual budgeting process in collaboration with ministry leaders, aligning resources with vision

· Provide financial forecasting and insight to support long-term ministry sustainability and growth

· Ensure compliance with all financial regulations and best practices

· Offer wisdom and guidance to leadership in all financial matters

2. Personnel Care & Leadership (Human Resources)

· Support the church staff by cultivating a healthy, Christ-centered workplace culture

· Lead recruitment and hiring processes, prayerfully seeking individuals called to serve in ministry roles

· Oversee onboarding to warmly welcome and equip new staff members for success

· Support ongoing staff development, training, and spiritual growth opportunities

· Maintain and update employee handbooks, policies, and procedures with clarity and care

· Provide guidance in employee relations, offering coaching, encouragement, and accountability when needed

· Oversee disciplinary processes and terminations with grace, wisdom, and confidentiality

· Regularly review and refine job descriptions to ensure clarity of roles and alignment with ministry needs

· Ensure compliance with employment laws while reflecting the church’s values and mission

· Foster unity, encouragement, and collaboration among staff

3. Facilities & Campus Stewardship

· Oversee all church facilities to ensure they are safe, welcoming, and conducive to ministry

· Lead and support the Facilities Director and campus operations teams with encouragement and clarity

· Oversee building projects, renovations, and improvements that enhance ministry effectiveness

· Help develop and manage facilities budgets in alignment with overall financial plans

· Ensure compliance with safety standards and building regulations

· Oversee Facility’s Director to ensure care of all properties, recognizing them as tools for ministry

· Continually evaluate and improve campus operations to better serve the congregation and community

Qualifications

· A strong and growing personal faith in Jesus Christ, with a heart for serving the local church

· Bachelor’s degree in Business, Finance, Human Resources, or related field (or equivalent experience)

· 5+ years of leadership experience in operations, finance, HR, or related areas

· Strong understanding of financial management, budgeting, and forecasting

· Knowledge of human resource practices and employment law

· Experience in facilities or operations oversight preferred

· Demonstrated leadership, organizational, and communication skills

· High level of integrity, humility, and servant leadership

Key Competencies

· Heart for ministry and stewardship

· Wisdom and discernment in decision-making

· Strong leadership and team development

· Attention to detail and financial integrity

· Ability to manage multiple responsibilities with grace and excellence