Business Administrator

Job Description:
Job Summary
The Business Administrator is responsible for managing the business affairs of the church and working with church members and staff to achieve the church’s mission objectives.


Job Duties & Responsibilities
Financial Management
• Oversees the receipt, deposit and disbursement of all church funds.
• Oversees the purchasing process and maintaining vendor relationships.
• Prepares monthly financial reports to ministries and elder board.
• Maintains a proper cash flow control to meet obligations.
• Works with the leadership team to prepare an annual budget for approval by the elders, and implements it upon approval.
• Works with the appropriate committees in planning and promoting the annual church stewardship campaign and capital fund drives.
• Works with the elders and the leadership team to obtain or restructure long or short-term debt financing.
• Obtains an annual audit or review of the church's financial statements.
• Administers/oversees the administering of the payroll for church employees.
• Assures all tax reports (941, W–2) are promptly paid and timely filed.

Personnel Management
• Develops (with the HR committee) and administers the personnel policies and procedures of the church.
• Administers ministers’ payroll and develops church policies regarding housing allowance and fringe benefits paid.
• Maintains personnel records.
• With the leadership team, administers the performance evaluation system for church staff.
• Recruits, hires and terminates support staff in consultation with the leadership team.
• Periodically reviews wage and salary structures, personnel practices and benefits and makes recommendations to the leadership team.
• Assures the church's compliance with federal and state labor laws.
• Coordinates the vacation schedule.

Properties Management
• Directs the church’s maintenance program by supervising the church custodian and outside contractors.
• Develops and oversees policies and procedures concerning the use of all church properties, and facilities.
• Assists the church building committees in their work with architects, contractors and others in evaluation, planning, building, remodeling and equipping church buildings.
• Works with staff and organizations in coordinating the assignment of classrooms and church facilities for meetings and activities.
• Evaluates periodically the insurance needs of the church and reporting to the leadership team
• Oversees the security of the church.
• Maintains an inventory of church property and equipment.

Office Management | IT
• Gives general direction to the weekday operation of the church office, and supervises the secretarial, clerical and office personnel as assigned.
• Oversees utilization of church database software.
• Oversees the maintenance of all office equipment and computer systems.
• Assures that proper computer backup is routinely maintained.
• Facilitates staff training on church computer systems and office equipment.
• Facilitates periodic review of computer systems and office equipment with assistance from IT.
• Administers the church office budget and building and grounds maintenance budget, including utilities and contract services.

General
• Obtains advice on legal, business and tax matters for the church and ministers.
• Takes and prepares minutes for leadership team and board meetings.
• Participates in weekly staff meetings and scheduled elder meetings.
• Oversees the organization of volunteer help as needed.

Job Qualifications
• A bachelor’s degree in accounting, business administration, or a related field
• 5+ years’ experience in church leadership and management.
• A committed Christian and a regular participant in the life of Blue Oaks Church.
• Is responsible for fostering effective communication in the church organization.
• Knowledge of computer systems, including word processing, electronic communication software, membership software, and financial reporting and accounting software.
• Timely and consistent attendance and availability in the evenings for committee and church board meetings.
• Excellent verbal and written communication skills.

Please submit your resume online at https://www.smartrecruiters.com/BlueOaksChurch/1241943-business-administrator