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Door Creek Church

Executive Administrative Assistant

Door Creek Church
Madison, Wisconsin, United States

Date Posted: 06/11/2012
Categories: Business/Administration - Secretarial/Office
Denominations: Evangelical Free
Church Size: 2501 to 3000
Job Type: Full-Time

Job Description:
Position Title:
Executive Administrative Assistant (Full-Time, Exempt)

Ministry Description:
The primary role of the Executive Administrative Assistant is to provide high-level administrative support to the Strategic Leadership Team, including the Lead Pastor, by handling a wide range of administrative and executive support related tasks.

Reporting Relationship:
Reports to Lead Pastor

Primary Responsibilities:
• Assist Strategic Leadership Team members (currently 3).
• Handle sensitive matters with confidentiality.
• Create systems for efficient office communications and job productivity.
• Arrange and coordinate meetings.
• Coordinate business travel arrangements, including registration, transportation and accommodations.
• Transcribe dictation and proof documents before finalization, ensuring accuracy.
• Research and prepare special projects as assigned.
• Prepare and assist with planning and preparation of reports.
• Maintain member database.

Personal Qualifications:
• Demonstrated effectiveness as an Executive Administrative Assistant
• Detail-oriented, flexible, and decisive with the ability to organize and coordinate work, set priorities, and create and maintain systems
• Ability to maintain high standards of confidentiality with sensitive information
• Demonstrated effective interpersonal, verbal, and written communication skills, including strong listening skills
• A spiritually mature Door Creek Church attender is preferred. Need to share our values and vision for ministry and regularly nurture their own spiritual growth.
• Ability to work independently or as a member of a team
• Ability to multi-task and stay on track with regular interruptions
• Ability to anticipate what will be needed for upcoming events and meetings
• Experience with Excel, Word, Powerpoint, and Outlook
• Gifts of Administration, Helps, Encouragement