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First Baptist Church

Administrative Assistant

First Baptist Church
Haverhill, Massachusetts, United States

Date Posted: 03/27/2012
Categories: Business/Administration - Secretarial/Office
Denominations: Baptist
Church Size: 151 to 250
Job Type: Full-Time

Job Description:
About the Position
First Baptist Church of Haverhill, MA, a congregation of 150 – 200 members, is seeking someone for the position of Pastoral Administrative Assistant. The Pastoral Administrative Assistant will be an assistant to the Senior Pastor. This person should be motivated and self-directed; able to handle a broad range of responsibilities and projects as required. This candidate must be an enthusiastic individual, flexible in responsibilities, with the ability to multi task. We are looking for someone who enjoys people and working in a Christian environment.

Key Responsibilities
The candidate will work with all levels of operations and will be involved in a broad range of responsibilities and projects, including, but not limited to:
• Maintain and organize the main office and reception area
• Answer and route incoming calls
• Organize and maintain the church calendar and pastor’s schedule
• Answer paper mail and email (writing letters, phone calls, etc.)
• Organize and prepare weekly church bulletins
• Coordinate employee meetings, lunches, special dinners, etc
• Coordinate wedding and funeral arrangements e.g. times, mercy meals, room preparation, etc.
• Schedule and attend specified board meetings and record minutes
• Plan and organize Retreats and Special Events
• Order and maintain office supplies and equipment
• Maintain accurate membership records (membership, births, marriages, deaths)
• Assist with annual audit and annual report packages
• Work with Bookkeeper
• Maintain volunteer information and handle background safety verifications
• Maintain listing of officers of the church and their terms of office
• Update all legal employment requirements
• Update and Maintain the Personnel Handbook

Required Education and Skills
• 1+ years of experience in an admin support role
• Minimum of an Associates Degree is required
• Strong attention to detail and organizational skills
• Strong technical and analytical skills
• Excellent communication skills to work with ministry leaders and church members
• Dependable and timely
• Microsoft Office skills (including MS Word, Excel, Power Point and Outlook).
• Proficient in use of standard office equipment e.g. phones, copiers
• Excellent speaking and writing skills

Please Send inquiries electronically or by mail to:
Pastor Rick Harrington
217 Main St
Haverhill, MA 01830

May the Lord bless you as you seek His will for your life serving Him!