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Private Profile

Church Administrator

Private Profile
Chicago, Illinois, United States

Date Posted: 11/17/2010
Categories: Business/Administration - Secretarial/Office
Denominations: Reformed
Church Size: 351 to 500
Job Type: Full-Time

Job Description:
Holy Trinity Church, Chicago is a multi-congregational church with a vision to see the city of Chicago transformed by the power of the Gospel of Jesus Christ. We are just over a decade old as a church, nondemoninational yet theologically Reformed, missional, and intentionally city-centric. We are searching for a high capacity, energetic, quick-learning, organized, urbanite person to provide administrative support to our growing ministries.

Position Summary: HTC’s church administrator, under pastoral supervision, will be responsible for comprehensive, effective, efficient corporate church administration, regional congregational support and financial administrative assistance.


• A person of honor and integrity
• Team player with excellent relationship skills
• Bachelor’s degree and/or work experience with at least 3-5 years preferred
• Excellent verbal and written communication skills
• Pleasing personal demeanor with a willing, positive attitude
• Demonstrated administrative skills with work verifiable work history
• Strong organizational and management skills, to include supervision and delegation
• Ability to initiate and follow through on responsibilities with little to no supervision and often times independently
• Proficiency in office software, Internet, Windows, Microsoft Office; helpful (but not necessarily required) Adobe Acrobat, In Design, Dreamweaver, PhotoShop.
• Proficiency in web/print design and implementation

Specific Responsibilities:

A. Church Administration

• Stay up-to-date with all ministries and the mission and activities of each
• Produce HTC newsletter 6 times a year and includes: gathering ideas, recruiting authors, design and lay-out, general editing, production and mailing
• Produce church directory once a year
• Keep all church documents current, including visitor information book, members, etc.
• Manage and maintain budget for the Session
• Track reimbursements for pastors, self and any other purchases as necessary
• Submit receipts and reimbursements to Treasurer.
• Order, manage and maintain office supplies, equipment, and keys
• Facilitate technology needs for HTC, pastors and staff including:
o anti-virus software
o -network solutions
• Maintain copy, fax, folding machines and all other HTC technology
• Take all incoming calls for office.
• Check voicemail and respond to all calls.
• Initiate, manage and respond to all emails in a timely fashion.
• Actively manage aspects of the HTC website
• Communicate weekly with all ministry leads and send weekly reminder email to all volunteers in various HTC ministries, including those involved in Family Life
• Be a resource for the general public, congregation, staff and interns

B. Regional Congregational Support

• Assemble and update DT bulletin board and worship folder
• Plan and coordinate DT Family Life schedule with DT pastors and staff;
• Manage and maintain church calendar ensuring events do not conflict for all HTC ministries
• Receive and process guest cards from Sunday services and initiate proper follow-up
• Manage church database using ACS
• Facilitate and coordinate details for ministries and events, such as (but not limited to: Gospel Class, Chicago Plan, Neighborhood Groups, Leadership Community, staff retreats, church meals, youth group, monthly Session meetings, etc.)
• Design pieces for Sunday services, events, etc.
• Update advertising in Chicagoland newspapers
• Receive sermons CDs from Downtown (and other regions as necessary) service weekly
• Transfer and save files in appropriate format on computer
• Post up-to-date sermon website
• Label and store CDs

C. Financial Administrative Assistance

• Prepare and process check requests as needed
• Process and print checks as requested
• Secure signatures as needed


• Forty (40) hour work week
• 8:30 to 5:00pm Monday thru Friday
• Some flexibility is required with regard to hours and assignments (time off during the week strategic to the individual so as to compensate for any Sunday work)
• Regular attendance/membership in our church on Sundays is strongly preferred

Compensation and Benefit Package:

• HTC will offer a competitive salary and health insurance package

Job Performance Review:

• Thirty days after start date and annual job performance.


Cover letter and resume.