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Colonial Church

Administrative Assistant for Worship, Music and Arts

Colonial Church
Edina, Minnesota, United States

Date Posted: 07/14/2010
Categories: Music Ministry - Secretarial/Office
Denominations: Congregational
Church Size: 751 to 1000
Job Type: Part-Time

Job Description:
Colonial Church of Edina—Job Description

TITLE: Administrative Assistant for Worship, Music and Arts (20 hours per week, Non-Exempt)

REPORTS TO: Director of Worship, Music and Arts


To provide support for the Worship, Music and Arts staff and program, and to produce the weekly worship bulletin; gather information, format and print it each week.

- Strong computer skills, especially in word processing (Mac-based and Microsoft Office), desktop publishing (Mac Publication Applications and Adobe Suite; In Design and Photoshop), worship media (ProPresenter), and database management
- Strong communication skills, written and verbal
- Extensive experience in music and worship, with a college degree and bachelors degree in music preferred
- Ability to recruit, mobilize, and utilize volunteers

- Support for the Director of Worship, Music and Arts including the Colonial Chorale, Colonial Chamber Singers, and The Bridge Band and WMA Committee
- Support for the Organist and Bell Choir Director
- Support for all volunteer ensemble directors (i.e. Children’s choirs, ad hoc ensembles)

Other Skills/Abilities Uniquely Required to Successfully Lead This Ministry:
- Strong organizational and prioritization skills, ability to multi-task
- An excellent eye for both detail and large-picture

- Work with other full-time and part-time Administrative Assistants to coordinate overall office work-flow and attend support staff meetings as directed
- Recruit and utilize volunteers for Music Library, printing assembly, and other areas as developed.
- Compiling, editing and printing weekly worship bulletins
- Compiling, editing and printing programs for all special events within the music department
- Compiling, editing and printing special bulletins (Easter, Lent, etc.)
- Maintain and update worship calendar and weekly worship content on
- Coordination with staff for weekly chancel flowers, Easter lilies and Christmas poinsettias
- Coordination with staff and WMA Committee to oversee the ongoing decorating and adorning of Meetinghouse according to seasonal/liturgical needs
- Participation in worship planning meetings with the Director of Worship, Music and Arts, preaching pastor and Pastoral Staff (Worship Design Team) as determined by supervisor
- Collect announcements via e-mail each week that will be verbally announced at the services, pass on to Pastoral Staff each Tuesday
- Oversight of weekly and holiday WMA advertisements via social media and the newspaper as needed
- Must recognize the need for, and commit to the confidentiality of information that exists in a church environment
- Should be accepting of the Christian faith as expressed in the Confession of Faith found in Colonial's by-laws

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.