This posting is no longer available. This is either because the employer has filled the position or the position has closed. Click here to find more jobs
like this one.
Youth & Children's Administrator
La Jolla Presbyterian Church
La Jolla, California, United States
Date Posted: 09/21/2009
Categories: Church Staff
Denominations: Presbyterian -- PCUSA
Church Size: 1001 to 1500
Job Type: Full-Time
La Jolla Presbyterian Church
POSITION: Youth & Children’s Administrator
Reports to: Pastor Youth & Children’s Ministry
Department: Youth & Children’s Ministry
Supervises: Volunteers and Interns
Works With: Youth & Children’s Ministry Staff
Classification: Full-time Administrative Support with Benefits
Date: October 2009
I. MAJOR PURPOSE AND SCOPE:
The Youth & Children’s Ministry Administrator provides management, administration, and communications for all programs, and special annual events for Youth & Children’s Ministry (YC). The Administrator will administer in accordance with, and communicate the Youth & Children’s ministry vision, “Love God, Love Others, Serve Others”. The Administrator will join with the Youth & Children’s Ministry Team and the congregation to reach LJPC’s objectives in congregational healing, stability of funding, growth and missions.
II. POSITION RESPONSIBILITIES:
• Develop goals, manage and implement efficient office administration.
o Work with YC Pastor to develop goals for smooth running administrative processes within YC. Also work with YC Pastor and YC Committee to develop personal goals.
o Empower, equip, and release ministry administrative volunteers, by knowing, loving and celebrating them.
o Schedule the use of ministry facilities, rooms and equipment as requested.
o Produce registration forms and manage the registration process for all ministry events in an accurate and timely manner.
o Manage and maintain ministry databases for students, volunteers, and families. To include weekly input and reporting, as well as year-end, summer and special event reporting.
o Order curriculum and ministry supplies as requested by YC Pastor.
o Conduct research for YC Pastor and Program staff as needed to facilitate programs and special event planning.
o Manage weekly set-up of ministry table in courtyard, kiosk, and distribution of any materials to classrooms prior to Sunday morning programming.
o Perform general office duties such as (but not limited to) copying, filing, and mailing.
o Work with YCC Support Teams, most specifically the Auction Fundraiser
• Manage and implement communication activities responsibilities for Youth & Children’s
o Assist in implementing the YC communications plan to ensure timely communication within the ministry (to paid/volunteer staff, children, and parents), to the greater body of the Church, and to the local community.
o Create and produce PR pieces for ministry programs and events as requested.
o Distribute ministry PR pieces, invitations, etc. through mailings, e-mail, Church bulletin, CM kiosk, courtyard & sign-tables.
o Track and notify YC staff of all relevant publicity deadlines.
o Communicate changes for YC pages on the LJPC website, to web manager.
o Respond knowledgably to all general ministry questions, both internally and externally, via phone and email.
• Manage administrative financial and budgeting responsibilities for Youth & Children’s
o Maintain accurate weekly accounting of ministry expenditures and report to YC Pastor and Church Business Department.
o Maintain accurate accounts for ministry events and report regularly to the event chair.
o Order and distribute supplies for ministry events as instructed by the event chair.
o Order and distribute supplies to volunteers for Sunday programming.
o Practice good stewardship through monitoring, maintenance, ordering, and distribution of ministry durable goods and supplies.
o Implement clean up policies for YC office.
• Staff Commitments
o Attend weekly LJPC staff meetings..
o Attend ministry staff meetings as required.
o Attend weekly one-on-one meeting with YC Pastor.
o Meet regularly with Program Staff to draw up schedule and deadlines for program administration.
o Lead Program Staff meetings in the YC Pastor absence.
o Attend monthly YC Committee meetings as requested.
o Attend required ministry training sessions and conferences.
III. QUALIFICATIONS AND EXPERIENCE REQUIRED:
• A Devoted follower of Jesus Christ
• College degree preferred
• Exceptional organizational/administrative skills
• Prior administrative work experience relevant to this position
• Good communication skills
• Ability to manage multiple projects/activities, from different sources, in parallel
• Good computer/database management skills
• Ability to work cooperatively with peers, volunteers, and superior(s)
• People skills/outgoing required, passion for children preferred
• Professional and positive representative of Family Ministry and LJPC
• 5 years Office Administration experience