Job Details

Admin Assistant to Singles/Women/Marriage

Dallas, Texas, United States

Website:

Posting no longer available

Job Description:

Please visit our website for job description at: www.northwestbible.org/jobs. Please complete an application on our website and send application and resume to: Tina Johnson at tjohnson@northwestbible.org or fax 214-265-1609.

Administrative Assistant of Singles and Women & Marriage Ministries

Reports To: Minister of Singles and Minister of Women & Marriage
Works with: Equipping Ministry Team, Ministerial & Support Staff, volunteers and vendors
Scope: To execute the administrative details of the ministry in order to free the ministers to handle the daily issues of their ministries.
Schedule: M-F, 25 hours a week

Administrative Support

• Manage the day-to-day operation of the offices by: setting up all ministerial room requests, by receiving incoming calls and correspondence, and by serving as the primary source of information about these ministries.
• Support the ministry efficiency by serving as liaison between staff/volunteers of these ministries and support staff in other ministry offices; making sure all printed material is prepared and ready as needed (nametags, evaluations, study materials, etc.).
• Coordinate portions of registration or data input of events, Bible study, etc. that must be done in the database or in office; for example, inputting contacts, getting money for change, requesting tables, copying cds, making posters/nametags, etc. Coordinate with volunteers to help as needed.
• Support the ministers’ teaching at events and Bible studies by preparing their Power Point presentations and handouts.
• Support major events by being onsite as needed with the ministers, helping with setup and cleanup when necessary, and meeting with the volunteer committee as needed.
• Coordinate the look and design of all ministry pieces by designing them or approving of the designs submitted by volunteers to align them with churchwide guidelines.

Communications

• Serve as the point person for information about the ministries.
• Keep webpage updated.
• Serve the ministers by communicating all events, etc. through churchwide channels such as bulletin, slides, and alcove.
• Design printed materials for communication purposes.

Database Management

• Apply and utilize the master church database for the completion of all department assignments including communications, lists, groupings, reports, activity and volunteer management and all other functions involving the use of an individual’s records and information.
• Serve on the Data Integrity Team (DIT) to ensure that the database records are accurate and up-to-date for church ministry. Responsibilities include: participating in regular DIT meetings, merging of duplicates, managing new additions from the website or check-in stations, personally contacting individuals for accuracy of records and completion of other data clean-up projects.
• Continue to gain and sharpen database application skills through regular participation in database training.