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Palms Presbyterian Church

Financial Administrative Assistant

Palms Presbyterian Church
Jacksonville Beach, Florida, United States

Date Posted: 10/24/2017
Categories: Business/Administration - Secretarial/Office
Denominations: Presbyterian -- PCUSA
Church Size: 1001 to 1500
Job Type: Full-Time

Job Description:


The Financial Administrative Assistant is responsible for providing financial and administrative support to the Church Business Director. Specific duties include compiling and processing Palms Church & Preschool invoices for payment, ensuring that approval for payment has been given by appropriate staff, entering Palms Preschool A/R, payments, and receipts into CCM, purchase office supplies under the direction of the Church Business Director, and maintain financial and human resources records management.


Essential Functions:

  • Accounts Payable; code and process all approved invoices and monthly statements into computer software
  • Receive staff credit card spreadsheets, verifying that all receipts are attached and appropriately coded, and enter into computer software
  • Confirm that invoice amounts match up to estimates, quotes, or contract agreements
  • Process disbursements under the direction of the Church Business Director
  • Maintain organized files of vendor payments
  • Retain documents of donation acknowledgements from Outreach organizations that Palms supports
  • Answer staff questions regarding past payments of invoices
  • Process preschool Accounts Receivable tuition charges and payments, cash/check/credit card payments for preschool activities and enter into CCM
  • Prepare Preschool deposit summary and present to Church Business Director for deposit
  • Receive office supply needs from church & preschool staff, ensuring proper inventory levels are on hand, and under the direction of the Church Business Director, research/purchase in bulk for cost savings
  • Handle all mail coming into the finance area
  • Maintain organized financial records for ease of retrieval
  • Assist the Church Business Director for proper retention of human resources personnel and benefit records
  • Perform other duties and tasks as needed


 Core Competencies:


Personal Competencies

  • Integrity and Trust
  • Time Management
  • Interpersonal Skills
  • Personal Resilience
  • Initiative
  • Verbal Communication
  • Listening
  • Mission Ownership

Organizational Competencies

  • Team Orientation
  • Priority Setting


Minimum Qualifications:

  • Skilled in bookkeeping techniques
  • CCM, QuickBooks, ACS software experience a plus
  • Excel, Word, Outlook
  • Ability to work independently and within an atmosphere where interruptions occur frequently
  • Organized
  • Attention to detail
  • Ability to follow through on a variety of assigned tasks
  • Ability to handle matters and information in a confidential and professional manner