Faith Baptist Church

Lead Pastor Administrative Assistant

Faith Baptist Church
Youngsville, North Carolina, United States


Date Posted: 07/27/2017
Categories: Secretarial/Office
Denominations: Baptist --SBC
Church Size: 1001 to 1500
Job Type: Full-Time

Job Description:

Lead Pastor Administrative Assistant

 

Summary of Position:

 

The Administrative Assistant to the Office of the Lead Pastor is responsible for assisting the Lead Pastor in the performance of his responsibilities as well as administrating the pastor’s office in relation to the congregation, the church staff, and all who come in contact with Faith Baptist Church. He/she needs to exude kindness and courtesy, maintain complete confidentiality, assist as needed in crisis situations, and exercise professional skills in service to the Lead Pastor as he leads the congregation and represents the church in public. This position reports to the Lead Pastor.

 

Specific Responsibilities

 

  • Receives and directs telephone calls to the Lead Pastor's office
  • Answers telephone calls directed to the Lead Pastor's office and screens calls as appropriate
  • Serves as gatekeeper to the Lead Pastor, while ensuring people are helped in a friendly and efficient manner
  • Reviews and prioritizes telephone messages and daily mail for the Lead Pastor
  • Makes telephone calls for the Lead Pastor, as directed
  • Maintains Lead Pastor's appointment calendar
  • Makes appointments for the Lead Pastor, while redirecting those appointments that can be appropriately handled by another pastoral staff member
  • Enters meetings, conferences, and church-wide activities onto the calendar at the Lead Pastor's request
  • Provides the Lead Pastor with updated daily, weekly, monthly and yearly calendars
  • Coordinates the FBC preaching schedule
  • Edit weekly sermon and prepare outline for PowerPoint and bulletin notes.
  • Coordinates and oversees weekly corporate worship order of service
  • Assists with meeting preparation
  • Aids in preparation for meetings through the production of documents, handouts, reports, meals, reminders, etc., as requested by the Lead Pastor
  • Records meeting minutes, when requested, and assists in ensuring meetings proceed in a professional and timely manner
  • Maintains the Lead Pastor's files
  • Maintains various types of files and databases for the Lead Pastor
  • Completes purchase orders and files with financial assistant
  • Performs administrative duties for the Lead Pastor
  • Reviews and/or drafts the Lead Pastor's correspondence and answers mail and/or composes letters, as directed
  • Types ministry-related correspondence, reports, minutes, and sermon illustrations
  • Arranges and reserves all ministry-related travel
  • Coordinates special projects for the Lead Pastor
  • Takes initiative for new and special projects, as requested by the Lead Pastor
  • Represents the Lead Pastor in dealing with members of the congregation, other churches, and the community at large, as required
  • Arranges transportation and hotel accommodations for special guests of FBC
  • Coordinates activities associated with the Lead Pastor’s writing opportunities
  • Other duties relative to administration of FBC as requested by Lead Pastor

 

Minimum Requirements

 

  • Education/Experience
  • Must have 3-5 years experience as a senior level administrative assistant or office management
  • Associate’s or equivalent degree/certification
  • Must possess a working knowledge of standard office equipment, including copiers, phone, calculators and fax machines
  • Must demonstrate strong working knowledge of computers and proficiency in software programs, including Microsoft Word, PowerPoint, Outlook, Access, Excel, church database systems and use of the Internet
  • Must possess efficient, caring and discerning telephone skills
  • Must have a heart for the ministry of FBC
  • Must possess the desire to aid the Lead Pastor in fulfilling his responsibilities and lighten his load whenever possible
  • Must demonstrate an ongoing relationship with Jesus Christ through regular prayer, Bible study and worship attendance

 

 

Important skills/personal traits needed by the Lead Pastor's assistant:

 

  • Maintains confidentiality in all situations
  • The gift of hospitality
  • Possesses a helpful, cheerful, diplomatic and caring servant attitude to all
  • Strong organizational skills
  • Is able to prioritize and multi-task, using good time management skills
  • Physical Requirements - This position consists of mostly sedentary work with some light lifting
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