Woodinville Alliance Church

Office & Communications Manager

Woodinville Alliance Church
Woodinville, Washington, United States


Date Posted: 07/26/2017
Categories: Business/Administration - Communications
Denominations: Christian Missionary Alliance
Church Size: 751 to 1000
Job Type: Full-Time

Job Description:

 

Office & Communications Manager

The Office Manager role is a full-time salaried administrative and management level position responsible for organizing, implementing, and sustaining the daily church wide Communications and Business Administrative functions in alignment with our core values - that we are all meant to experience and encounter the goodness of God. 

 

This position is specifically responsible for providing operational leadership and oversight of the communications, facilities, human resources, and office management functions and roles at Woodinville Alliance Church. This position reports directly to the Executive Director.

 

QUALIFICATIONS

  • The ideal candidate will enjoy being at the center of activity in the life of church.
  • Applicant will have a ministry mindset. Reaching people and sharing Jesus is personal, not just a job! The right candidate will have a heart that simply desires to respond to and magnify the goodness of God,  articulating Woodinville Alliance culture and values throughout the various communication platforms of our church. Helping others to connect, discover, grow, and flourish under the grace of Jesus is what you wake up for.
  • Applicant must have demonstrated a high degree of personal integrity and responsibility as an organizational administrator and communicator.
  • Applicant must have a minimum of a Bachelor’s degree in a related field. 
  • Applicant must have at least five years of proven business management experience in a multi-staffed environment.
  • Applicant should possess the spiritual gift of Administration.
  • Must possess a vibrant and growing faith in Jesus Christ.
  • Must be self-starter who enjoys working with and providing direction to a diverse public, staff, and volunteer base.  Many of the tasks and projects of the role require time management, self-discipline, and independent follow through.
  • Demonstrates a “can do” attitude. Fielding requests outside one’s explicit role is not uncommon.
  • Excellent organizational skills.
  • Excellent copywriting skills.
  • Proficient with social media and cloud based communication platforms. Facebook, Instagram, Office 365, Microsoft Office suite, Box, Constant Contact.
  • Proficient in Adobe Photoshop, Publisher (or equivalent), and other resources and software relevant to the production of print and digital imagery for publication and distribution.
  • Committed to participation in the body of Woodinville Alliance Church with the intent to become a member upon hire.
  • All doctrinal beliefs must be in harmony with the Christian and Missionary Alliance denomination and Woodinville Alliance Church (Our governing articles of faith can be found at the following link: www.cmalliance.org/about/beliefs/doctrine)

 

SPECIFIC RESPONSIBILITIES

Office Management

  • Manage the Church Office: offering a knowledgeable and welcoming presence, answering phones, responding to email, and front desk activities.
  • Develop, maintain, and communicate the annual master church calendar.
  • Coordinate and schedule weekly Sunday Service activities including Order of Service logistics with other support and volunteer personnel.
  • Manage Planning Center Online (PCO) church management system and directory.
  • Provide staff and volunteer training on use and maintenance of Church management software (Planning Center On-line).
  • Produce the Weekly Figures report on church health: attendance, finances, membership, baptisms.
  • General clerical filing, primarily using on-line document repository system to archive church documentation.
  • Oversee and ensure regular office-related inventory and purchasing process.
  • Recruit and oversee office volunteer team and other administrative staff that may support the office manager.
  • Maintain the Lead Pastor and Executive Director calendars.
  • Prepare Governing Council agenda and presentation with Lead Pastor and Executive Director.
  • Coordinate, prepare and participate in annual Staff Retreat.
  • Responsible for overseeing, implementing, coordinating and maintaining the information management systems of the church.

 

Communications Management

  • Support Lead Pastor on sermon series content pertinent to weekly communications.
  • Coordinate all website development efforts and weekly change control procedures related to web updates.
  • Produce weekly on-line newsletter and print bulletin for Sunday service.
  • Oversee and calendar all church-wide web, social media communications, and blogs updates with the Youth Director.
  • Coordinate and publish weekly staff meeting agenda.
  • Coordinate and publish weekly/Sunday Communication Calendar with all staff and volunteer ministry leads.
  • Coordinate and publish weekly Church-wide facility use calendar building activities, classes, ministry events, Sunday Sermon series.
  • Provide staff and volunteer training on use and maintenance of Church management software (Planning Center On-line).
  • Develop and sustain Welcome Center Content and Direction in coordination with Welcome Team Leader.
  • Coordinate Sermon Series digital and print response strategy as determined by Executive Director.
  • Provide Communications, marketing, and project plans for all large church-driven events, such as fireworks and Gather.

Facilities:

  • Partner with the Manager of Facilities providing direction for staffing hours, facility usage, and building projects prioritization. Provide weekly reports to staff and key volunteers on building usage.
  • Provide, in conjunction with the facility team, meeting set-up support to lead pastor and Executive Director for church meetings, classes, and events they lead.
  • Ensure building set up and events-support personnel (kitchen, tech, etc.) are assigned for building use requests.
  • Process Building Event Requests and coordinate with requestors and support staff.
  • Act as staff liaison, providing oversight to “building committee & design committees” responsible for future building projects. Update and maintain regular internal communications and website information.
  • In coordination with the Building Manager, review and approve all financial and legal contracts related to facility.
  • Inspections and annual sign offs
  • Property Insurance Policy review and renewals

Finance

  • Responsible for the oversight of policies regarding cash gifts, non-cash gifts,  deposits, disbursements, preparation of financial reports, and maintaining an auditable record of all transactions.
  • Provide day to day support and direction for the Bookkeeper.
  • Assist the Executive Director in the monthly Expense approval process.
  • Serve as staff liaison to the Stewardship and Operation Team (SOT).
  • Coordinate  and support the Executive Director in the annual budgeting process and support annual meeting preparations.
  • Together with the Executive Director, Treasurer & Stewardship team - monitor the budget and create monthly reports and church wide communications (as needed).
  • Act as representative of the church in its relationships with financial institutions in cooperation with bookkeeper.
  • Oversee contribution processes and issue reports.

 

Human Resources:

  • Assist in annual review, development, communication, and enforcement of operating policies related to employee handbook and the building.
  • Oversee the recruitment, screening, benefits, and hiring process for all employees. Coordinate and at times conduct exit-intervie with terminated employees.
  • Develop and provide appropriate staff development opportunities and training in consultation with the Executive Director and the church’s vision and mission.
  • Coordinate annual staff evaluation process and salary adjustments as directed by Lead Pastor and Executive Director.
  • Oversee employee benefit administration and annual reviews.
  • Manage confidential personnel files
  • Ensure timecards are completed
  • Request Weekly pay check issuance for volunteers or contractors

 

 

 

ADDITIONAL INFORMATION

Hours, Compensation, and Benefits

  • Full-time: 40 hours/wk
  • Salary Range (depending on experience):  $37,000 - $50,000
  • Medical, Dental, Vision

Application Information:  Position open until filled, with the intent to complete by 8/25. Please email:

  • cover letter
  • resume
  • any original samples of communication and graphics pieces you feel best represents your experience in the area of communications.
  • 2 professional and 1 personal reference, including contact information.

 

Please send all application information to the Executive Director, Aaron Cato at aaronc@wachurch.us

 

WOODINVILLE ALLIANCE CULTURE

The call towards “new life” has both urgency and expectation surrounding it. The leadership at Woodinville is committed to developing and living into this as we become what God imagines for us. To this end, we are convinced that vision is revealed by God and is manifested and carried forward primarily in the people and culture that emerges through dependence on Jesus, as represented by the following statements. It is important that each staff member resonate with and live into these values.

 

Where we are heading (Mission) – As a response to the love and transforming presence of Jesus Christ in us, we are passionate about being followers and risk takers that live from faith. We are people that reach out, connect with and grow deeply with one another, working to be restorative and renewing in Woodinville and the surrounding community as we embrace God’s Word, worshipping Him into fullness of life.

 

Who we are – Like Woodinville itself, Woodinville Alliance is a great mix of children, youth, men, and women that are intentional about learning together and leaning into life. Collectively, we are made up of artists and musicians, engineers and teachers, business leaders and learners, gardeners and entrepreneurs, blue collar and white collar, designers and counselors, prayer warriors, skydivers and praisers. Out of this, we are together expressing joy and hope from our encounters with Jesus. We encourage authenticity, often hearing from those outside our community that we are welcoming and uniquely committed to growth through relationship!

 

As a church of grace, we affirm that we won't give up on the lost to hold onto the found, knowing that found people, find people. And while we don’t have any agenda, we do know that navigating life requires friends to walk through the hard parts that come to all of us. So… our enthusiasm is for people to live fully, thriving alongside others wherever you may be with God.

 

With us, it’s okay to not be okay. But our hope is that everyone would experience increasing transformation and freedom in response to hearing the unique call that God has for each of us to be caregivers and influencers “on earth as it is in heaven”.

 

Apply Now

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