Denver First Church of the Nazarene

Director of Operations

Denver First Church of the Nazarene
Englewood, Colorado, United States


Date Posted: 06/22/2017
Categories: Facilities Management
Denominations: Church of the Nazarene
Church Size: 1001 to 1500
Job Type: Full-Time

Job Description:

PURPOSE:


The Director of Operations is responsible for all facility operations at Denver First Church and Family Life Center. He or she is responsible for the organization’s facility and building schedule(calendaring), facility budget, accounting, financial reporting; enrollment, league and student records; receipts; the physical plant; procurement; security and

school safety programs and regulatory compliance. The Director supports the mission of DFC and models a Christian attitude for the organization.

 

SUMMARY DUTIES:
-Serve. Focuses on the success, needs, and experience of others.
-Puts the Church and Lead Pastor’s success above their own. If the church and lead pastor are doing well, the church will grow and expand...
-Offers solutions. Never presents a problem without at least one possible solution.
-Prays. Outside of his family, nobody knows a lead pastor’s struggles, stressors, and schedule better than his second-in-command, which gives the AP a special responsibility to intercede. Strengthsfinder says we have some complementary attributes that make us a good team while being able to approach things from unique perspectives, though sharing a common goal.

 

RELATIONSHIPS INSIDE THE ENTITY
The Director of Operations reports to the Pastor of Administration and Stewardship and participates as a member of the Finance & Facilities committee when requested. The Director of Operations manages the operation’s team. In addition, the DO improves the operational systems, processes and policies in support of the organization’s mission; specifically, supports leadership and management, information flow and reporting, business process and organizational planning.


FACILITY/OPERATION ADMINISTRATION
-Coordinate the overall church calendar including ministry events, outside events including DFC Metro Recreation.
-Manages and oversees alongside the facility manager, the organization’s entire campus, including all repairs and preventive maintenance programs.
-Oversee building rental / outside events
-Responsible for building rental / outside events and creatively investigate new revenue streams
-Interior custodial and maintenance services / exterior maintenance and projects
-Work alongside facility staffing scheduling and calendar
-Coordination of renovation and expansion plans and projects
-Facilities budget planning and oversight
-Volunteer worker recruitment, training, scheduling and appreciation
-Committee responsibility with the Finance & Facilities Committee
-Coordinate the operation/facility calendar in cooperation with Ministerial Staff and according to the church’s mission, core values and event request policy
-Coordinate and oversee performance evaluation process for operations staff
-Respond to inquiries (e.g. staff, community, congregation)
-To oversee (weekly minimum) a general “policing” of the grounds around the building, and to be conscious of the overall aesthetics of the property. Attention should be especially given to weeds in the parking and entrance areas, trash lying and blowing around, and other “eyesores” on the exterior

 

RELATIONSHIPS OUTSIDE THE ENTITY
The Director of Operations represents the church to the community in such capacities as might enhance and heighten the church’s presence by interacting with individuals and church, community, business and para-church organizations as might be deemed appropriate.  Good organizational and marketing skills. This person must work within the context of the larger church, in not only mission but also facilities and budget. This person will recognize the potential that recreation is a major platform for Denver First Church n the community. Enhancing the role and image of DFC both, qualitative and quantitative ways is a key objective. Collaborate with the Recreation Pastor to ensure all recreational programs are high quality and touch all constituencies and age groups – children, youth, adult and seniors, male and female. Further, they should promote a holistic lifestyle encompassing spiritual, emotional, mental as well as physical health and wellness. They should cover a wide range of group, team or individual activity and consider progressive programs beyond sporting events.

 

OTHER
One of the most important aspects of this position is spiritual character and integrity. The Director of Operations demonstrates administrative skills, is a team leader, possesses spiritual sensitivity and is expected to exhibit these qualities in everyday lifestyle. The DO acknowledges the responsibility to act in the best interest of Denver First Church at all times by doing those things which maximize the impact of its state philosophy and which ultimately enables Denver First Church to accomplish its objective. The DO is expected to conduct his/her private and public life in a manner, which will not embarrass the church.


PRIMARY DUTIES AND RESPONSIBILITIES (DETAIL)
-Coordinate development and preparation of the facility church budget, monitoring and controlling expenses by reviewing all expenditures (including but not limited to capital expenditures a) and dispersals.
-Coordinate the building schedule both internal/external clients.
-Coordinate and monitor purchasing of equipment, furnishings, supplies, and other items.
-Supervise campus management and maintenance of all buildings, grounds and landscaping.
-Supervise the coordination and scheduling of campus facilities.
-Coordinate with appropriate committees, contractors and architects, as needed, to facilitate renovation or relocation of facilities.
-Supervise staff members in the following areas: custodial; grounds keeping, and maintenance.
-Recruit, coordinate, and screen facility candidates.
-Establish departmental goals and objectives by prioritizing related programs, managing facility use, planning appropriate budgets, delegating tasks and evaluating progress regularly.
-Work with appropriate committees, officers and leaders in conducting the operational/facility services of the church.
-Provide administrative guidance and oversight to new ministry areas in collaboration with the Recreation Pastor.
-Attend pastoral staff meetings and retreats as requested.
-Directional support including planning, coordination, conducting, and evaluation of recreation activities in the church.
-Coordinate and administer activities in the church’s recreation or family life center, as assigned by the church.
-Serve as recreation resource person and adviser to organizations of the church as requested.
-Supervise the campus inventory, care, repair, and storage of church related assets including recreation equipment and supplies.

-Provide representation alongside the Recreation Pastor in planning, conducting, and evaluating recreation activities that involve other churches and groups. Coordinate the maintenance and safety of recreational facilities and equipment with church Facilities staff.

-Maintain and uphold all compliance and safety regulations, training and standards for the Recreation Ministry.

 

OPERATIONS/FACILITY FUNCTIONS (DETAIL)
-Collaboratively develop annual budget (e.g., facility and campus funds)
-Perform needs assessments (e.g., parking, building, facility and campus-wide)
-Coordinate church calendar 
-To schedule the use of all rooms in the building, in cooperation with various ministry leaders and outside contact persons. This should be done in order to accommodate all -events and activities that are approved on the Master Calendar. Local church ministry activities will always take precedence over outside groups and events.
-To develop standard set-ups for recurring activities and to schedule and supervise set-ups for all scheduled events.
-Accountable for being pro-active in finding out what ministry groups need, and in distilling the reports from ministry groups into tangible details of requirements, and then to action them.
-Accountable for managing the logistical/practical side of services and events, ensuring that there is full communication with participants to ensure.
-Responsible for coordination and overseeing of maintenance activities
-Troubleshooting and building development; management of projects including building and refurbishment; master plan and ‘special project’ items as budgeted
-Consulting and working closely and collaboratively with the directors, ministry leaders and key volunteers.

 

PROFESSIONAL DEVELOPMENT
-Identify personal development opportunities
-Participate in professional development activities (e.g., workshops, conferences, seminars) (local, district and national level)
-Develop professional network / Review professional journals and publications / Participate on boards, committees and associations
-Participate in personal spiritual well-being activities (e.g., pray, worship, devotional time)

 

ANCILLARY OPERATIONS
-Evaluate opportunities for other ancillary operations

 

ESSENTIAL FUNCTIONS – PHYSICAL & MENTAL REQUIREMENTS
(Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position)
-Frequently required to sit, stand and walk.
-Occasionally required to reach with hands and arms.
-Frequently required to talk or hear.
-Occasionally required to lift and/or move up to 70 pounds.
-Occasionally required to bend, twist or climb.
-Moderate concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks.
-Moderate level of complexity for decision-making.
-Normal time pressure of decision-making.
-Most duties will be carried out on the DFC campus grounds. Successful program operations will necessitate travel to vendors, agencies, out-of-town meetings, offices, and other program sites.
-Excellent organizational skills, working knowledge of multiple program areas, and strong interpersonal skills and ability to prioritize multiple tasks.

 

ACCOUNTABLE TO: Executive Pastor of Administration and Stewardship

 

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