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St. Luke's UMC

Worship & the Arts Ministry Assistant

St. Luke's UMC
Indianapolis, Indiana, United States

Date Posted: 03/02/2017
Categories: Business/Administration - Music Ministry - Other - Secretarial/Office
Denominations: United Methodist
Church Size: 5001 to 7500
Job Type: Full-Time

Job Description:

Worship & the Arts Ministry Assistant

St. Luke’s United Methodist Church

Indianapolis, Indiana



Organizational Overview

St. Luke’s UMC is one of the largest United Methodist Churches in the U.S. with a membership of 6700.  Started by a group of visionary leaders in 1953, St. Luke’s is an open community of Christians gathering to seek, celebrate, serve and share the love of God for all creation. We envision being transformed by God and transforming the world into a compassionate, just, inclusive, Christ-like community. 


Position Overview

St. Luke’s has a rich musical tradition, offering multiple styles of worship supported with diverse musical ensembles and artists, presenting concerts and musical productions, as well as supporting arts education through weekly programming and summer camps.  The Worship & the Arts Ministry assistant is responsible for the successful functioning of the ministry office, maintaining excellence in communication, administration, and volunteer management.

This full-time, non-exempt position reports to the Director of Worship & the Arts and serves as a member of the ministry staff, coordinating support for all the ensemble directors and volunteers. Will consider part-time, job shared arrangement between two persons.



Specific Skills, Gifts, Talents Needed

  1. 1.      Communication:  Able to coordinate messages to multiple audiences; uses professional language in all interactions with staff and volunteers; able to give and receive feedback.
  2. 2.      Organizational:  Brings order and prioritization to complicated tasks and calendars; able to track and anticipate departmental needs; able to create data systems as well as work with data systems already created.
  3. 3.      Relational:  Able to connect authentically with others and build relationships of mutual trust and support.  Creates a warm and welcoming environment for fellow staff and volunteers.
  4. 4.      Faithful:  Actively seeks to grow in personal relationship with God; serving out of a sense of call and living a life of worship.
  5. 5.      Learner:  Proficient in office and musical computer skills (Word, Excel, Publisher, ProPresenter, Planning Center Online, etc.); able to learn and apply new software programs as necessary.
  6. 6.      Faithful: Shows evidence of faith & spiritual maturity, and desire for spiritual growth.

Specific Responsibilities:

  1. Maintain records for the entire Worship & the Arts ministry, including but not limited to:  updating personnel information, keeping musical libraries organized, management of copyright licenses, etc.
  2. Coordinate the scheduling of all music ministry needs:  ensembles, rooms, instrument use (and maintenance or rental), etc.
  3. Keep accurate records of ministry accounts--Track expenditures, process payments, and forecast expenditures when requested; receive & acknowledge donations & memorials; monthly processing of VISA statements and reconciliation with Finance Office reports.
  4. Organize and manage volunteer teams, as directed, to expand ministry effectiveness and opportunity.
  5. Maintain clear communication between staff, volunteers, and church at large—provide on-going interface with church publications, website, and social media, keeping information accurate and up-to-date; initiate and organize correspondence as directed by music ministry staff. Manage all general, in-coming ministry area phone calls.
  6. Support all musical ensembles through on-going communication with ensemble directors to determine support needs as well as tracking information for all volunteer and paid musicians.
  7. Prepare and distribute information for weekly worship guide, as well as preparation of projection slides and service materials for musicians (hymn sheets, bulletins, etc.)



  • Proven, effective experience in office administration and ministry management (3 years minimum); Bachelor degree preferred.
  • Knowledge of music and musical systems.
  • Comfortable with technology and social media


Qualified candidates should submit their resume to