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Willow Drive Baptist Church

Minister of Administration and Facilities

Willow Drive Baptist Church
Lake Jackson, Texas, United States

Date Posted: 09/28/2016
Categories: Business/Administration
Denominations: Baptist --SBC
Church Size: 351 to 500
Job Type: Part-Time

Job Description:

Willow Drive Baptist Church

Minister of Administration and Facilities Job Description




The primary role will be to coordinate and manage all administrative functions within Willow along with providing administrative support to the Senior Pastor and the Ministerial Staff.  This position will average 30 hours or less per week.


The administrator will report to the Senior Pastor and will work closely with the church Ministerial Staff.  The administrator will interface regularly and co-operatively with other staff members, ministry leaders and the congregation.  This will require the ability to work effectively in a team environment. 


The incumbent must be a believer in Christ and the Bible, be a prayer warrior, and enthusiastically support the vision and philosophy of ministry of the church.  The incumbent will endeavor to stay spiritually sensitive to the Holy Spirit through a consistent prayer life and personal Bible study.  The incumbent will lead people by right example of life in the Spirit and service of the Lord (Gal. 4:22-26).  His faith is growing stronger as evidenced in his life fulfilling “the Great Commandment”, loving God and loving people.



  1. A minimum of a bachelor degree in business with preferred accounting background or equivalent experience.
  2. Prior experience working and/or directing facility maintenance is desirable
  3. Ability to work on their own initiative and be able to set and achieve goals and objectives
  4. Be a learning individual who remains current in all aspects of worship and church business administration.  This includes showing an interest in participating in Christian education programs, conferences, and training as approved and funded by the church
  5. Be a team player that is trustworthy and will loyally support the other members of the church staff
  6. Demonstrate/support strong family values based on Biblical principles
  7. Is a strong communicator, adaptable, and displays a positive attitude
  8. Possess strong skills in working with volunteers
  9. Be able to maintain confidentiality as required
  10. Be a person of high integrity
  11. Possess good organizational skills and coordinate multiple projects at the same time
  12.  Have a workling knowledge of  Microsoft applications: Word, Excel, Power Point
  13. Proficiency in Microsoft Access and Publisher is a plus
  14. Familiarity with ACS software a plus
  15. Shall be or become a member of Willow Drive Baptist Church



  1. Staff Administration
  2. Hire or terminate support staff in consultation with the Pastor and/or Personnel Committee
  3. Manage support staff including employee development and performance management
  4. Oversee payroll and employee benefits including government compliance
  5. Maintain records on church staff personnel
  6. Be responsible for supervision of all non-ministerial staff, including work flow, supervision for projects, regular meetings to schedule calendar items and days off, condition of their equipment, and level of supplies, etc.
  7. Ensure applicable policies and procedures are understood by church staff and their volunteers




  1. Financial Administration
  2. The Administrator is responsible to provide leadership in establishing and maintaining sound business practices for the church
  3. Willingness and ability to manage compliance of non-profit law
  4. Oversee the annual budget preparation and present financial reports at church business meetings.
  5. Work with the Finance Committee to prepare and manage the church Budget
  6. Serve as resource person regarding legal and business matters of the church;
  7. Administer contracts and leases regarding the church
  8. Annually study the insurance program and make recommendations, if required
  9. Maintain current bookkeeping procedures and ensure financial transactions are handled with integrity
  10. Maintain all church insurance policies, acquisitions and claims reporting
  11. Work with the certified public accountant during the annual audit
  12.  Become subject matter expert with ACS


  1. Property & Equipment Administration
  2. Establish and maintain records of equipment and facilities
  3. Administer policies and procedures concerning the use of all church properties and facilities
  4. Develop  and implement processes and schedules  to ensure church property and equipment are maintained
  5. Provide priorities, direction and oversight for volunteers and contractors working on church properties and equipment
  6. Ensure equipment and facilities are at a high working and appearance standards at all time
  7. Maintain volunteer and contractor call-out list for emergencies regarding church equipment in order to support church activities
  8. Responsible for compliance of all laws and regulations affecting church property
  9. Maintain schedule for use of all facility buildings and equipment
  10. Develop and maintain the Emergency Preparedness Plan for the church
  11. Oversees the security of the church


  1. General Responsibilities
  2. Support the senior pastor as required in (or by) addressing membership needs
  3. Oversee the establishment and implementation of church policies and procedures
  4. Conduct annual review of all policies and procedures
  5. Serve as staff liaison to all committees
  6. Lead the Committee on Committees
  7. Liaison to Brazosport Christian School
  8. Oversight of church communication avenues
  9. Perform other duties as assigned by pastor



I understand the duties and responsibilities contained in this Job Description




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