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Cherry Hills Community Church

Executive Assistant

Cherry Hills Community Church
Highlands Ranch, Colorado, United States


Date Posted: 09/16/2016
Categories: Secretarial/Office
Denominations: Presbyterian
Church Size: 5001 to 7500
Job Type: Full-Time

Job Description:

The Executive Assistant manages all administrative projects and responsibilities to completion in a timely, thorough manner; schedules, plans, and executes well-organized and compelling events (including meals); ensures clean, hospitable, organized, and well-supplied ministry environments; conducts thorough, timely, relevant research assistance; and proofreads, formats, and generates documents for ministry meetings.

 

RESPONSIBILITIES

 

Manage Projects and Reports to Completion in a Thorough, Excellent, and Timely Manner 

  • Develop and execute a project plan
  • Use Word and Excel to create and produce professional, data-driven documents and reports  
  • Proofread and edit documents in line with our style guide
  • Collaborate effectively and efficiently with other departments to complete projects

Provide Operations and Logistic Support for Meetings and Special Events   

  • Understand the goal and requirements of the event/meeting and execute logistics toward those ends
  • Be onsite at meeting/event times to support the events (daytime as well as evening or weekend)  


Conduct Basic Research Assistance

 

Reconcile Expenses, Oversee Budget, and Provide General Support to the Ministry Leader 

  • Submit expense reimbursement requests with receipts
  • Ensure all budgets within supervisor’s oversight stay below trend for year with timely and accurate reporting
  • Perform errands as needed


Ensure Accurate, Timely Response to Communication Requests (Phone or Email)

  • Manage email, voicemail, and communication requests in a timely, thorough manner

(on behalf of the Ministry Leader)  

  • Respond to all communication with professionalism, sensitivity, discretion, and trust-building service

 

Warmly Welcome and Serve Staff and Guests

 

Ensure Clean, Hospitable, and Welcoming Ministry Environments  

 

Model Servant Leadership and Exhibit a Helpful, Joyful Attitude

 

Model a Growing and Vibrant Relationship with Christ

  • Pursue full devotion to Christ and live the life we are inviting others to live
  • Manifest the fruit of the spirit in all work habits and relationships
  • Embody other-centered, servant-leadership in all interactions

 Demonstrate Commitment to Cherry Hills Community Church

  • Pursue church membership
  • Accept and uphold CHCC’s Essentials of Our Faith

 REQUIREMENTS

  • Previous experience as an Executive Assistant  
  • Bachelor’s degree preferred
  • Advanced MS Word and intermediate Excel skills
  • Developed web and media skills to support research needs
  • Excellent organizational, project management, and event planning skills