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First Presbyterian Church of Plymouth

Information Administrator

First Presbyterian Church of Plymouth
Plymouth, Michigan, United States

Date Posted: 08/25/2016
Categories: Church Staff - Communications - Media/Technology - Non-ministry Jobs - Secretarial/Office
Denominations: Presbyterian -- PCUSA
Church Size: 1001 to 1500
Job Type: Full-Time

Job Description:

First Presbyterian Church of Plymouth, Michigan

Position Description


Information Administrator


Staff Support:

  • Coordinates with Communication Administrator in regularly updating church website and social media sites.
  • Provides administrative support to staff, committees and congregation.
  • Provides backup support in absence of Communication Administrator or Church Business Administrator.
  • Produces, manages, and keeps current, databases of members, volunteers and visitors.
  • Prepares reports for staff and committees from church databases and web resources.
  • Processes letters of transfer.   
  • Keeps prayer bulletins—both electronic and hard-copy--up to date. 
  • Supports ministers and Deacons by maintaining full and current information on all pastoral care issues.
  • Supports ministers and other staff in research and other information related queries.
  • Maintains confidentiality and security of information.
  • Publishes e-blasts to members on time-sensitive issues.


Member and Visitor Support:

  • Schedules weddings and rehearsals.  Sets appointments for minister to approve weddings.  Handles payments for weddings.  Mails original marriage licenses to proper authorities; records marriages in church records.
  • Makes arrangements for organist and greeters for funerals and memorial services.  Coordinates funeral home arrangements.  Works with bereaved families for luncheon arrangements.
  • Books baptismal conferences and maintains baptism calendar.  Prepares baptismal certificate, cradle cross and letter.


Publication Administration:

  • Edits, proofreads and publishes worship bulletins, as well as bulletins for special services and programs.
  • Designs, edits and publishes church documents and publications.
  • Oversees publishing of the congregational directory.
  • Produces docket for Session meetings.  Compiles and distributes Session packets in conformance with requirements of Presbyterian Church USA.


Facility Support:

  • Maintains control of keys and key cards providing access to the building. 
  • Maintains database of building and equipment use policies and procedures.
  • Checks sanctuary to assure readiness for Sunday services; supports Worship Committee in hanging appropriate banners and pulpit / lectern hangings for each season.
  • Coordinates recycling of all church recyclables with Earth Care Team.



  • Performs other duties as requested.


Qualifications and Experience

  • Requires current working knowledge of all forms of media communication.
  • Requires skills in online research, data entry and storage, information retrieval and reporting, communication editing and documentation, publishing software, and communication apps. 
  • Requires skills in process improvement.
  • Maintains professional and technical knowledge.
  • Demonstrates pastoral sensitivity and discretion.
  • Prefer Bachelor degree; require HS diploma / GED.
  • Prefer knowledge of how a church “works” in serving its members and greater community.