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Job Description

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Community Life Ministry Assistant star

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Mars Hill Bible Church

Grandville, Michigan, United States

Date Posted:
06/16/2016
Categories:
Business/Administration - Secretarial/Office
Denomination:
Non-Denominational
Church Size:
3001 to 4000
Job Type:
Part-Time
Mars Hill Bible Church
Job Description:

The Mars Hill Community Life Ministry Assistant will provide direct administrative support and administrative project management to the Mars Hill Community Life and Congregational Care (CL + CC) team [Community Life Groups Pastor, Community Life Education Pastor, Congregational Care Pastor, and Special Needs Coordinator] with focused execution on outstanding customer service, operating effectiveness, and personal and organizational excellence.

QUALIFICATIONS + EXPERIENCE

  • 5 years or more of administrative experience; bachelor’s degree preferred
  • Working knowledge of word processing, spreadsheet, and presentation software in current use
  • Demonstrated attention to detail and excellence in written and oral communication
  • Proven ability to interact in effective and constructive ways with a variety of individuals in a variety of settings
  • Proven organizational skills including demonstrated ability to proactively prioritize, manage, and energetically tackle multiple and simultaneous demands
  • Ability to organize and lead small volunteer teams

SPECIFIC RESPONSIBILITIES

Proactively assist with the routine tasks and logistics of the CL + CC team

  • Anticipate needs of and provide availability to the CL + CC team
  • Process purchase requests and reconcile credit card transactions
  • Coordinate all logistics for team meetings; document the minutes; follow up with individuals or teams with necessary information
  • Maintain a master schedule for CL + CC activities, meetings, and events
  • Serve as the conduit for appointment requests and maintain staff calendars

Administrative Programming Support + Event Coordination

  • Coordinate and execute all class and event details including facility requests, set ups, clean ups, purchasing supplies, travel arrangements, necessary contracts [venues, speakers, musicians, others], expense projections and analysis, check requests, registrations, and scholarships
  • Format and proofread all written materials before printing and distributing
  • Purchase, assemble, and compile class and event materials as requested [binders, folders, etc.]
  • Recruit and lead teams of support volunteers, as needed
  • Organize and maintain hard copy and electronic files

Administrative execution of Pastoral Care Processes

  • Compile and send out weekly prayer requests
  • Coordinate Meal Team requests, hospital/home visits, and pastoral office visits
  • Order flowers for delivery as needed
  • Coordinate details and logistics for funerals
  • Coordinate pre-marriage requirements and pastor requests for weddings

 

Volunteer Management Support

  • Process volunteer interest, applications, references, background checks, and placement
  • Manage database system for volunteers
  • Schedule interviews/meetings for CL + CC team
  • Coordinate volunteer scheduling

 

Database Management

  • Create and monitor registration and attendance processes for CL + CC programs and events
  • Coordinate all placements/groups/assignments in the database; informing staff, volunteers, and participants as necessary
  • Coordinate registration and data volunteers
  • Manage database updates in a timely manner
  • Act as lead database user for the CL + CC team

 

Communication

  • Serve as the primary contact for CL + CC team; receiving and screening all communications, determining priority and need for attention and assuming responsibility for responding independently
  • Attend to all mail/email, highlighting action or important items
  • Draft and sending correspondence, emails, and making phone calls
  • Coordinate with Communications for the Sheet, website, and other updates

 

Participate as a member of the CL + CC Team and Mars Hill Staff

  • Cover front desk as scheduled
  • Attend CL + CC team meetings + MH all-staff meetings
  • Complete or assist with other duties as assigned or required

 

Contact Employer Apply Now

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About the Church

Mars Hill Bible Church

As a community, we’re devoted to building an engaged, passionate, spiritually healthy community of people that makes up Mars Hill. We’re also devoted to engaging and impacting one another and others, believing that Jesus himself set an example of service and that we’ve been given the responsibility to follow it. More...