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Life Bible Fellowship Church

Business Administrator

Life Bible Fellowship Church
Upland, California, United States

Date Posted: 11/11/2015
Categories: Business/Administration - Facilities Management - Non-ministry Jobs
Denominations: Non-Denominational
Church Size: 751 to 1000
Job Type: Full-Time

Job Description:

Reports to: Pastor of Administration


Type: 40 hours, Salaried, Exempt, Director Level


Employees/Positions Responsible for: Financial Support, Accountant, Maintenance Manager, Facilities Support.





Finance Roles:

  • Supervise the financial support staff and volunteers
  • Oversee the annual financial review or audit with outside CPA
  • Develop and maintain financial controls (depositing, check writing, expense report, offerings, online financial transactions, etc)
  • Manage cash flow through checking and investment accounts
  • Develop financial tracking reports for staff and elders.
  • Develop and maintain accounting infra-structure
  • Oversee payment of taxes
  • Oversee donation receipts and related communication
  • Lead and oversee church budget development between staff and elders
  • Working with financial institutions ie banks, credit unions, online donation gateways, etc.
  • Oversee balancing monthly balancing checkbook/bad check follow up
  • Track accounting of internal funds such as youth camp, retreats, Christian concern, internally ear-marked funds such as outreach, debt reduction etc.
  • Oversee accounts payable and receivable
  • Create strategic plan for debt-reduction, capital campaigns, long-term financial health and stability.
  • Participate in Financial Elder Sub-committee
  • Custom financial reporting as required.


Human Resource Roles:

  • Manage all outside contracts and employment relationships – contractors and consultants.
  • Responsible for hiring and firing of office and custodial support personnel
  • Responsible for working with, advising, counsel for all hires and fires for consistency with established policy.
  • Formalize and standardize job descriptions and employment offers.
  • Document and maintain personnel files
  • Manage additions and deletions to LBF’s policy manual.
  • Educate regarding tax and/or employment issues that face 501c3 orgs and churches
  • Ensure adherence of staff to LBF policy manual.
  • Manage Medical Benefits: investigate options, coordinate communication to staff
  • Manage retirement funds: investigate options, coordinate communication to staff
  • Oversee administration of staff vacation policy
  • Worker’s comp audits
  • Oversee Payroll including, creating new employment profiles, w4s,  bi-weekly payments, taxes, year-end W2s, 1099’s, and related issues.


Office Technology Roles:

Church Management & Accounting Database

  • Oversee database operations
  • Investigating new technologies
  • Implement new technologies
  • Manage structure/permissions of database
  • Manage information updating and data integrity
  • Custom report development
  • Initiate reports and mailing lists
  • Office Staff and Pastoral integration: user training/troubleshooting
  • Email address administration


General Office Computers

  • Investigating new technologies
  • Purchase and deploy new computers and printers
  • Troubleshoot computer problems
  • Network Management & Improvements
  • Manage contract for printers
  • Server and backups strategies and contracts


Office Equipment Management

  • Document and maintain inventory list of all disposable assets of church (furniture, equipment, etc.)
  • Order/purchase new office equipment as requested/needed.
  • Oversee installations of new equipment


Facilities Roles:

  • Oversee Facilities Coordinator Employee
  • Oversee Facilities Support Employee
  • Oversee Maintenance Employee
  • Oversee upkeep, rehabilitation of current property
  • Maintain property insurance vendor relationship and report needs
  • Manage all outside contracts – Custodial, Landscaping, Tree-trimming, Insect, Gopher, Insect, Window-washing, HVAC, Fire Alarm, Fire Extinguishers, fire-suppression, fire-inspection, etc.
  • Lead all facility improvement projects and master planning
  • Oversee maintenance, repair, and supplying of janitorial equipment
  • Oversee the maintenance of rehabilitation of the current facility.
  • Oversee the landscape maintenance of the church property
  • Manage Church liability insurance, requirements, claims, and all other legal issues as it relates to our church
  • Responsible for facility opening and lock-up procedures.
  • Manage employee and volunteer key administration
  • Respond to all facility-related emergencies. 


Master-planning Roles:

  • Oversee all aspects of planning and permit process
  • Present proposals for and from contractors
  • Work with approved contractors
  • Be involved with daily decisions made within scope of responsibility during planning and building
  • Work with realtors, planners, architects, engineers, etc.
  • Oversee the financial dimension of new property acquisition and building
  • Oversee mortgages and contracts associated with property acquisition and building


Office Organization

  • Maintain clean and organized LBFC offices, storage rooms, kitchens, worship center storage, Belleview Garage, peripheral property storage areas


Assist Pastors in various projects as requested


Other duties as assigned


  • 3-5 years business management experience with employee management responsibilities
  • Business Administration, Accounting, or related Bachelor’s Degree

  • Must demonstrate high functioning multi-tasking and project management abilities.
  • Extensive computer proficiency and experience including:  Microsoft Outlook, Word, Excel, and PowerPoint.  Comfortable with both Windows and Mac operating systems.
  • Must have advanced experience and working knowledge of Excel.
  • Finance/Accounting experience required.
  • Must be adept with new software and technologies
  • A life-long learner with ability it figure new things out and problem solve.
  • Must thrive in a fast-paced, time-pressured environment.
  • A go-getter with strong initiative
  • Be in full agreement with the statement of faith and the philosophy of ministry of Life Bible Fellowship Church.
  • Demonstrates qualities consistent with the Christian faith such as humility, respectability, being hospitable, a servant leader, a good reputation with those outside the church, etc.
  • Demonstrates an ability to work effectively with people.




  • Salary based on experience
  • 1 week of vacation (accrues as per policy manual)
  • 2 weeks of sick time
  • Church Approved Holidays
  • 6% Retirement Contribution
  • Medical Benefits + Stipend



Applicants should forward their resume to Russ Parker, Pastor of Administration: