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Job Description

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Operatons Support Manager star

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Christ Church Lake Forest

Lake Forest, Illinois, United States

Date Posted:
06/06/2014
Categories:
Business/Administration
Denomination:
Non-Denominational
Church Size:
1001 to 1500
Job Type:
Full-Time
Christ Church Lake Forest
Job Description:

This position is primarily responsible for planning, organizing, and controlling the clerical aspect of general office operations and procedures across all Christ Church locations.  It will also be responsible for administering and coordinating support services pertaining to IT, office management, and central purchasing under the direction of the Executive Director of Operations by performing the following duties.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

This position is primarily responsible for planning, organizing, and controlling the clerical aspect of general office operations and procedures across all Christ Church locations.  It will also be responsible for administering and coordinating support services pertaining to IT, office management, and central purchasing under the direction of the Executive Director of Operations by performing the following duties.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

  • Develop processes and procedures for office administration across multiple sites.

 

  • Serves as the Information Technology (IT) liaison with our onsite, outsourced IT provider to assist in providing day to day equipment and sofware support as well as organizaitonal troubleshooting.

 

  • Manages vendor and contract procurement and ongoing relationships pertaining to general office administration for all church locations including but not limited to Active Network, outsourced Information Technology (Switchfast), copier (Imagetce), postage (Pitney Bows) and other equipment leases.

 

  • Manages supply inventory by checking stock to determine inventory levels, anticipating needed supplies, verifying receipt of supplies and processing invoices for all Christ Church locaitons.

 

  • Manages and maintains primary office systems and equipment including phones and voice mail systems, postage equipment lease, printing and copy equipment (including troubleshooting, scheduling preventative maintenance and acting as vendor repair liaison) for all Christ Church locations.

 

  • Purchases equipment, furniture and/or fixtures as needed or determined by equipment schedules.

 

  • Manages Centralized Purchasing procedures and purchasing needs, procure office supplies, communion supplies, custom printed office supplies, CD consumables, ministry supplies, and maintains or coordinate sthe maintenance of all office supply areas for all Christ Church locations.

 

  • Is responsible for church security maintenance including setting the doors, assigning and tracking staff key cards and acting as a primary liaison to Standguard whenever issues arise.

 

  • Coordinates the administrative staff across all church locations, including orientation, development, training, and facilitation of periodic administrative meetings.

 

  • Handles pool work as needed and administer special administrative projects as needed.

 

  • Ensures that signs are prepared daily for meeting rooms with correct date, time and group that will be using the meeting rooms.

 

  • Oversees space management at all sites using the Service U system.

 

  • Serves as the primary wedding and funeral administrator.

 

  • Manages to department budgets.

 

  • Provides additional support as needed for purchasing, human resources, forms management.

 

  • Provides project management as needed in support of organizational mission/vision/goals.

 

NON-ESSENTIAL FUNCTIONS:

 

  • Must possess the ability to communicate effectively with all levels of management, employees and outside contacts.

 

  • Maintain a positive and professional demeanor while representing Christ Church.

 

  • Willingness to work in other positions temporarily.

 

  • Adheres to all policies and procedures of Christ Church.

 

  • Performs other duties as assigned.

 

QUALIFICATIONS:

 

  • Bachelor's degree (B.A.) from four-year college or university; or two to five years related experience and/or training; or equivalent combination of education and experience.
  • Intermittent or advanced computer skills specifically in Microsoft Office; Word, Excel, Publisher, PowerPoint, and Outlook. 
  • Experience with multi-site locations strongly preferred.
  • Proven ability to maintain confidentiality.
  • Possess  problem solving and decision making abilities, integrity, assertivity, flexibility, accuracy and the ability to cope with pressure.
  • Able to multi-task effectively.
  • Detail oriented, a  self-starter and self-motivated.
  • Excellent communication skills.
  • Competent in working independently and as a member of a team.
  • Knowledgeable with computer and technology systems & programs.

 

OTHER QUALIFICATIONS:

  • Models Christian character at work, home, and social life.
  • Strive to the Statement of Staff Values.
  • Possess a developed Christian maturity.
  • Agreement of Christ Church's Statement of Faith.
  • Understanding of Constitution and ByLaws of Christ Church.
  • Willingness to serve in and/or outside the church.

If you are interested and meet the qualifications listed above, please email your rsume and salary history to hr@cclf.org.

 

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About the Church

Christ Church Lake Forest

Vision: To touch and transform the 10 miles around our steeple through the love of God Mission: To lead people into life-changing relationships with God and others by proclaiming the Good News and engaging in good works.

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