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Life Church of the Assemblies of God

Executive Secretary to Senior Pastor

Life Church of the Assemblies of God
San Antonio, Texas, United States

Date Posted: 06/02/2014
Categories: Business/Administration
Denominations: Assemblies of God
Church Size: 501 to 750
Job Type: Full-Time

Job Description:

Life Church of The Assemblies of God

Executive Secretary Job Description




Description: Executive Secretary to the Senior Pastor



Job Purpose: Enhances Senior Pastor’s effectiveness by providing information management support and to represent the Senior Pastor to others




Job Duties:

-    Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting   text, data and graphics.

-    Attends regularly scheduled church services and supports the ministry of the organization.

-    Conserves Senior Pastor’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

-    Maintains Senior Pastor’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel as well as maintaining the church calendar.

-    Welcomes guests and customers by greeting them, in person  on the telephone; answering or directing inquiries.

-    Maintains confidence and protects operations by keeping information confidential

-    Completes projects by assigning work to clerical staff; following up on results.

-    Prepares reports by collecting and analyzing information

-    Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions

-    Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

-    Ensures operation of equipment by completing preventative maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

-    Aids in special event coordination and planning.

-    Gathering information and produces weekly and monthly church bulletins and newsletters.

-    Contributes to team efforts by accomplishing related results as needed

-    Maintains a clean work environment and present a professional appearance and attitude at all times.




Required Skills:

-    Required 5 years experience in Executive Secretary role

-    Strong administrative writing skills

-    Reporting skills

-    Proficient in Publisher and Powerpoint

-    Supply management

-    Scheduling

-    Microsoft Office skills

-    Organization

-    Time management

-    Presentations skills

-    Equipment maintenance

-    Travel management

-    Logistics

-    Verbal communication