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Mt. Olive Baptist Church

Administrative Assistant

Mt. Olive Baptist Church
Arlington, Virginia, United States

Date Posted: 08/13/2015
Categories: Business/Administration - Church Staff - Secretarial/Office
Denominations: Baptist
Church Size: 1001 to 1500
Job Type: Part-Time

Job Description:

Administrative Assistant – Part-time

Mount Olive Baptist Church, Arlington, VA is seeking an experienced Administrative Assistant to support its ministerial staff and Church Office operations.   This is a part-time hourly position averaging 24 hours per week, which does not offer benefits.  The successful candidate will be self-motivated with professional demeanor and presence, positive attitude, strong work ethic, and excellent verbal communication and inter-personal skills.  He/she must possess strong organizational skills, proficiency in office procedures and methods to ensure work flow, knowledge of office computers and software (Microsoft Office Suite required; desktop publishing, Facebook and web page skills a plus).  This person must be able to multi-task, be flexible in their job routine, work as team member in a collaborative environment, and relate well to other church staff, congregants and visitors.  Salary commensurate with experience.  See the following detailed position description for specific duties and required skills.


Interested candidates should submit a cover letter outlining their interest in the position and the gifts and skills they possess along with a resume and salary requirements.  Applications will be accepted by mail or email at the addresses below until the position is filled.  Resumes  will be reviewed as received.


Mail to:            Administrative Asst. Position

                       Mount Olive Baptist Church

                       1601 13th Road South

                       Arlington, Virginia 22204


Or email to:




The individual in this position provides administrative support in carrying out the operational responsibilities of the Church Office.  This individual is also the primary administrative assistant for two members of the Church ministerial staff.   The successful candidates carries out these functions while providing a cheerful and organized atmosphere for all who enter or contact the Church, meeting the needs of staff, guests, volunteers, and congregants with care and discretion.




Support for Ministerial Staff

Provide administrative support for assigned  members of the Ministerial staff including scheduling appointments, meeting and travel requirements,  preparing and mailing correspondence, emails, handling messages and in-coming mail; preparing reports, presentations, etc.   


Office/Clerical Support

Serve as receptionist screening and routing of incoming calls and visitors to the Church; warmly greeting persons with a friendly, courteous and helpful attitude; providing pertinent and appropriate information to callers and/or visitors

Prepare and produce  weekly church bulletins and other special service bulletins or programs.

Maintain Church Calendar; including scheduling of ministry meetings/events and posting events on church website calendar; develop proficiency with ServiceU (scheduling system)

Provide Office coverage when the Church Secretary/Assistant to the Pastor is absent or unavailable.

Monitor and maintain office supplies

Check and distribute incoming mail

Prepare Disbursement and Deposit voucher  requests

Assist ministry leaders as necessary with clerical, administrative or communication support

Attend ministry events as necessary

Attend Administrative Staff and Senior Staff meetings as required

Other duties as assigned


Special Skills, Knowledge and Training - The Administrative Assistant should:

  1. Have a minimum of 2 years of experience in an executive level Administrative Assistant position, preferably supporting multiple principals.
  2. Have strong clerical skills to include:
  3. Proficiency in the Microsoft Office Suite programs (Word, Excel, Powerpoint, Outlook); Proficiency with desktop publishing, Facebook and/or web page skill a plus
  4. Strong organizational skills; ability to multi-task and handle requests from multiple sources
  5. Have effective verbal, writing and editorial skills (proficient in English)
  6. Have a caring attitude, excellent people skills, high integrity and exercise strict discretion and confidentiality  
  7. Have or quickly develop a working knowledge of Mt. Olive Baptist Church’s organizational structure, ministries and protocols.

Level of Responsibility:

The Administrative Assistant reports to the Church Administrator and the Ministerial staff he/she supports.  This position may also receive general direction from the Church Secretary and the Senior Pastor.  The Church Administrator sets the overall objectives of the work assignments, priorities and deadlines.  Work may be reviewed to ensure that the overall objectives are met. The person in this position uses initiative and discretion in interaction with staff, congregants and visitors.  Because of the nature of the role, the Administrative Assistant must demonstrate a high level of trust and the ability to protect the reputation and integrity of others through strict confidentiality. 


Level and Nature of Contacts:

The Administrative  Assistant  may have daily contact with the Senior Pastor, other staff ministers, the Church Administrator and the Church Secretary/Executive Assistant  to the Pastor.  She/he has frequent contact with the church leadership and other church staff as well as congregants and visitors.



This is a part–time hourly position averaging 24 hours per week.  No benefits are offered with this position.   Core work hours are:

Tuesday                                  9:00 a.m. to 2:00 p.m.

Thursday                                 9:00 a.m. to 2:00 p.m.            

Friday                                      9:00 a.m. to 6:00 p.m.            

Sunday                                    7:00 a.m. to 2:00 p.m.            

Other hours may be assigned as necessary for office coverage and special events.


Nature of the Work:

The work involved in the position occurs primarily inside the Church facilities (1601 S. 13th Road, Arlington, VA 22204)  and is generally sedentary in nature.  The Administrative Assistant must be able to comfortably carry small to medium sized boxes (up to 50 lbs) and maneuver within the facility which includes stairwells and elevators.  Mount Olive is a non-smoking facility.


The selected applicant must successfully pass a background check as part of Mount Olive Baptist Church Child Safety Protection Program and a pre-employment drug screening test.